Document Intelligence
Platform for Automated
Data Entry Workflows.
Build and embed end-to-end document automation from data extraction to system-ready data with Intelligent Document Processing and business logic.
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RIV4 is an enterprise-grade platform that automates data entry from documents with precision and control. It enables software companies, system integrators and organizations to embed document-driven workflows, business rules and integrations directly into their systems.
No training. No templates.
No code. Full control.
Built for software builders.
Who RIV4 is for
RIV4 is built for organizations that need Intelligent Document
Processing
to be a core part of their software and business processes.
It is designed for:
Software Companies
That want to embed document
intelligence and document driven workflows directly into
their products.
System Integrators
That need a flexible platform to build and scale document automation
projects for enterprise clients.
Organizations
That need reliable data extraction today, with the flexibility to evolve into full automation.
Beyond Data Extraction
What problems does it solve?
In every business sector, efficient document and information management is key to business success. However, handling documents and data manually can lead to mistakes, delays, and higher costs. That's where RIV4 steps in!
No Wasted time
Free the staff from repetitive
and low value added tasks
and increase operational speed.
Avoid making Mistakes
More accurate than human processing. Reduce errors by 99% with RIV4.
Reduce Labor Wastage
Reduce employee costs, saving valuable company financial resources.
Easy to integrate.
RIV4 is designed to integrate seamlessly into existing software environments, without forcing architectural changes to your systems or processes.
Its API-first, event-driven architecture allows document intelligence and automated data entry workflows to operate directly within ERP, CRM, WMS, TMS and custom applications. RIV4 acts as an embedded layer inside your architecture.
How RIV4 Works
RIV4 automates document processing and data entry across multiple industries
PROFILITEC SpA
From Manual Transport Invoice Checks
to Data-Driven Logistics Decisions
Before: Transport invoices were checked manually, making
it difficult to understand costs and their impact
After: All transport data is automatically captured and analyzed,
with clear visibility by product and geographic area
"Before RIV4, we had to manually check transport invoices and we had no clear view
of how logistics costs were impacting our products and different geographic areas.
Today, we can access precise insights and make data-driven decisions, achieving
a significant reduction in logistics costs."
STEF ITALIA SpA
Automating Delivery Note Processing Across 39 Branches
Processing time reduction
Over 70% faster
Documents managed per year
700,000+ Delivery Notes
"We moved from a manual and fragmented process to a fully automated workflow
across all our branches. This allowed us to significantly reduce processing times
and efficiently manage a very high volume of Delivery Notes"
ITALTECNICA Srl
From Manual Chaos to Smart Automation:
How Italtecnica Saved 2,000 Hours a Year
Time Saving each year
2.000 hours
Annual document processing volume
60.000 Docs
"Handling Delivery Notes with different formats was time-consuming and error-prone. With RIV4, we automated data extraction and ERP entry, improving speed and accuracy while freeing up two resources for higher-value tasks."
BOOSTAR Srl
Faster Contract Activation Through
Automated Data Extraction
Processing time reduction Over 80% faster
Documents processed annually 250,000+ identity and invoices
"Through automated data extraction from identity documents and utility bills, our clients streamlined contract activation processes, removed operational bottlenecks, and unlocked scalable growth in their sales operations."
ADACTA STUDIO ASSOCIATO
Automating Data Extraction
from Bank Statements
Error reduction
Significant decrease in manual entry errors
Time efficiency
Faster processing of financial documents
"Before RIV4, processing bank statements required manual data entry, with a high risk
of errors and time-consuming activities. Today, data is automatically extracted and structured, allowing us to work faster, reduce errors, and improve the overall efficiency
of our operations."
CRAI SECOM S.P.A. Società Benefit Simplifying Purchase Reconciliation
with Automated Invoice Processing
Administrative efficiency Improved quality and control of accounting processes
Manual effort reduction Less time spent on document reconciliation
"By automating the extraction and processing of supplier invoice data, RIV4 helped us streamline reconciliation activities, reduce manual work, and improve the overall quality
of our administrative processes."
Our competitive advantage
Our technology offers a unique competitive advantage: it does not require the tedious and costly positional labeling to identify fields to extract from each document layout. It works independently of the format, structure, and layout of documents, even if they change.
No training required.
Works with any document layout.
Built to protect your data, by design
More Than an OCR service
RIV4 is not just an OCR or data-extraction API. While tools like Azure Document Intelligence and Google Document AI mainly extract fields, RIV4 automates the entire document workflow.
It is the world's most flexible and configurable Intelligent Document Processing platform, embedding business rules, validation, and workflow orchestration in one system.
With RIV4, software companies can manage the full lifecycle of document automation on a single platform.
Traditional OCR (rigid)
RIV4 (Human-like flow)
Eliminate manual data entry. Turn documents into usable, system-ready data.
FAQ
Everything you need to know about Intelligent Document Processing
Answers to the most common questions about document automation, AI-powered data extraction, and workflow integration.
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Intelligent Document Processing is an AI-driven technology that automatically captures, classifies, extracts, and validates data from structured, semi-structured, and unstructured documents — including invoices, purchase orders, delivery notes, contracts, and ID documents. Unlike traditional OCR, IDP combines computer vision, natural language understanding, and business logic to turn any document into clean, structured data ready for downstream systems such as ERPs, CRMs, or DMSs.
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Traditional OCR simply converts scanned images into raw text without understanding context or document layout. IDP goes several steps further: it identifies the document type, locates relevant fields regardless of formatting variations, applies validation rules, and delivers structured output with confidence scores. RIV4 reduces data entry errors to below 1% — a benchmark unreachable with rule-based OCR alone.
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RIV4 handles the full spectrum of business documents: invoices, delivery notes (DDT), purchase orders, work reports, bank statements, receipts, identity documents, and custom forms. The platform supports PDF, scanned images, and digital-native formats. New document types can be configured through a no-code interface without requiring developer intervention or model retraining.
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When a document enters RIV4 — via API, email, or direct upload — the platform classifies it, extracts all relevant fields, applies your custom business logic (cross-checks, lookups, validation rules), and pushes the verified data directly into your ERP, CRM, or any connected system. The entire cycle takes a few seconds per document, reducing processing costs by up to 80%.
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Yes. RIV4 is built for universal integration via REST API, making it compatible with any ERP (SAP, Microsoft Dynamics, Odoo, and others), CRM, DMS, TMS, or WMS platform. Integration typically requires no custom middleware — structured JSON output maps directly to your target system's data model. Native connectors for the most common platforms are available out of the box.
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Document workflow automation is the end-to-end orchestration of all steps involved in processing a business document — receipt, classification, data extraction, validation, approval routing, and archiving — without manual intervention. It eliminates bottlenecks created by paper-based or email-driven processes, reduces human error, ensures audit-trail compliance, and frees operations teams to focus on decisions rather than data entry.
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Data security is a core design principle, not an afterthought. RIV4 is fully GDPR-compliant: all data transmissions are encrypted, documents are retained only for the minimum period required by regulation, and your data is never used to train AI models. The platform operates within EU infrastructure, with full audit logging and role-based access controls for enterprise deployments.
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For standard document types (invoices, DDT, purchase orders), initial configuration takes days, not months. RIV4's no-code document configurator lets your team define extraction rules and business logic without writing a single line of code. Full production rollout for complex enterprise environments typically ranges from two to six weeks.
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RIV4 delivers the highest ROI for three primary audiences: software houses that want to embed document automation into their own products via API; system integrators building and scaling automation projects for enterprise clients; and companies in logistics, manufacturing, retail, and utilities that process large volumes of operational documents daily.
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Based on production deployments, RIV4 consistently delivers: data entry error rates below 1% (versus 7–10% for manual processes), processing time reduced from 3–10 minutes to a few seconds per document, and operational cost reductions of up to 80%. An organization processing 10,000 documents per month sees measurable ROI within the first quarter of deployment.