THE RIGHT DATA,
AT THE RIGHT
MOMENT
RIV4 automates document management for industrial and manufacturing companies: purchase orders, Delivery Notes, supplier invoices and 3.1 heat certificates — with zero manual data entry.
Every format, every segment.
RIV4 is designed to operate across the full variety of industrial documents, with no standardisation required on input.
POs from ERP, email or supplier portal — any format, any layout
Inbound Delivery Notes, item codes, lots, quantities, carrier data
Inbound invoices — SDI channel, email, PDF or XML upload
Heat number, chemical composition, mechanical properties
Material specs and product technical data sheets per item
Item codes, weights and dimensions for quality control
Non-conformity reports: defects, root causes and corrective actions
Production cycle documents and shop floor work orders
All industrial segments, in a single platform
Real automation, for real processes.
Three key operational scenarios where RIV4 eliminates manual work and transforms the way industrial teams handle documents.
Automatic order entry into ERP
Industrial companies receive hundreds — often thousands — of purchase orders per day via email, ERP portal or EDI. Managing them manually requires dedicated resources. With RIV4, the entire intake, validation and data loading workflow runs autonomously.
How the process works
Inbound document management & automated archiving
Every procurement process generates inbound documents — Delivery Notes, supplier invoices, PDFs, scans and SDI files. Reading them manually, matching them to purchase orders and archiving them correctly takes time, creates bottlenecks and increases the risk of 3-way matching errors. RIV4 captures any inbound document, extracts the relevant data, validates it against business logic and archives it automatically.
How the process works
Automated processing of 3.1 heat certificates (UNI EN 10204)
Steel producers issue 3.1 certificates to attest material compliance. Their manual processing — still common across the industry — wastes quality team resources and creates traceability gaps. RIV4 acts as a semantic document interpreter, not just OCR.
How the process works
Work report capture & job-order reporting automation
Operators fill in work reports by hand at the end of each activity, shift or intervention. Hours worked, materials used, tasks performed and job-order references then have to be manually entered into the system for project accounting and cost reporting. RIV4 reads handwritten or scanned work reports, extracts the relevant data and imports it automatically into the ERP or management system.
How the process works
Real results, real companies.
How leading industrial and manufacturing companies have transformed their document management with RIV4.
Euroflex receives 3.1 heat certificates from over 20 steelmills in different formats for every coil and tube batch. RIV4 reads, validates and extracts all data automatically, pushing it directly into the ERP — with zero manual entry.
Before RIV4, four people spent their days manually transcribing certificate data into our ERP. Now it's fully automatic. We haven't touched a certificate in months.
Mecaer Aviation Group generates hundreds of non-conformance reports across production lines and suppliers. RIV4 extracts, classifies and correlates NC data automatically, producing trend analysis reports that identify root causes and supplier incidence rates.
RIV4 turned weeks of manual NC analysis into an automated report we run on demand. We can now trace every defect back to its supplier and process step in seconds.
Ready to eliminate data entry from industry?
RIV4 adapts to your operational workflow within weeks.
No standardisation required.
No documents to reformat.