GOODS RECEIPT
DELIVERY NOTE AUTOMATION
From scanned paper document to updated ERP in seconds. Zero data entry, zero transcription errors — stock levels and open orders always aligned in real time.
per document
of every flow
synchronisation
in a single batch
THE PROCESS, STEP BY STEP
RIV4 manages the entire document cycle autonomously, involving the operator only when strictly necessary.
Document acquisition
Scans and imports documents from scanner, mobile or portal.
Smart segmentation
Splits multi-document scans automatically.
Data extraction
Captures key fields like supplier, items and quantities.
ERP/ WMS matching
Checks data against open orders and rules.
Human review
Only exceptions are sent to the operator.
System update
Validated data updates ERP/WMS in real time.
BEFORE - AFTER RIV4
A direct comparison between the traditional manual process and the new automated flow with RIV4.
Automated data entry
Field-by-field manual entry into the management system
Fully automatic: extracted and pushed to the ERP
Code transcoding
Operator manually looks up and maps each supplier code
Supplier codes automatically mapped to internal codes
Open order matching
Manual check between Delivery Note and open order, often across multiple screens
Automatic real-time match against open orders in the system
Error detection
Errors found late — after posting or during stocktake
Discrepancies flagged instantly for targeted review
Processing speed
Minutes to hours per batch on high-volume days
Seconds per document, regardless of volume
Real-time sync
Delayed update — only after manual entry is complete
Synced in real time as soon as the flow is confirmed
INDUSTRIES SERVED
Trade & Retail
Distributors, wholesalers and resellers who receive goods daily from dozens of different suppliers with heterogeneous Delivery Note layouts.
FMCG & Food
Supermarkets and large-scale retail chains with centralised warehouses and high volumes of daily goods receipt.
Industry & Manufacturing
Industrial companies receiving raw materials and semi-finished goods from multiple suppliers with traceability and purchase order matching requirements.
Transport & Logistics
Logistics operators, 3PLs and distribution centres managing inbound and outbound flows for multiple clients on WMS platforms.
Technical Distribution
Machine tool and industrial parts resellers managing complex catalogues and inconsistent supplier coding.
Pharma & Healthcare
Pharmaceutical distributors and medical facilities requiring batch traceability and regulatory precision.
CONCRETE, MEASURABLE BENEFITS
Every RIV4 project delivers tangible results that are verifiable and measurable from day one.
Operational speed
From minutes to seconds per document. Receiving flows no longer create bottlenecks, even on peak days.
Guaranteed accuracy
No transcription errors, no missing lines. Validation rules and automatic matching ensure consistent data quality.
Native integration
RIV4 connects to existing ERPs, WMS and management systems. No replacement, just document flow automation.