GOODS RECEIPT
DELIVERY NOTE AUTOMATION
From scanned paper document to updated ERP in seconds. Zero data entry, zero transcription errors — stock levels and open orders always aligned in real time.
posted goods receipt
goods receiving phase
and line items
per supplier
GOODS ARRIVE IN MINUTES.
REGISTERING THEM TAKES HOURS.
The delivery note already contains every figure that someone is about to retype. Between the truck leaving and the stock existing in your ERP there is a manual step that nobody has ever managed to remove.
The same data, typed twice
Goods arrive, the warehouse checks them against the paper delivery note, opens the ERP, looks up the purchase order line by line and enters the received quantities to close it. Every number typed was already printed on the document in the operator's hand.
One delivery note, several purchase orders
When a single note carries references from more than one purchase order, the whole sequence restarts for each one. Receiving time multiplies while the value added stays exactly the same.
Codes that don't match — or aren't there at all
Suppliers ship with their own part numbers, partial descriptions or no code at all, often in units that differ from the ones you ordered in. Someone has to transcode each line by hand and match it against the item master, from memory or by searching.
Until the delivery note is registered, that stock does not exist — not for purchasing, not for production, not for sales.
THE SOLUTION, STEP BY STEP
RIV4 manages the entire document cycle autonomously, involving the operator only when strictly necessary.
Document acquisition
Scans and imports documents from scanner, mobile or portal.
Smart segmentation
Splits multi-document scans automatically.
Data extraction
Captures key fields like supplier, items and quantities.
ERP/ WMS matching
Checks data against open orders and rules.
Human review
Only exceptions are sent to the operator.
System update
Validated data updates ERP/WMS in real time.
IN ACTION
From the delivery note handed over at the gate to the goods receipt posted in your ERP — the whole flow, with no screens skipped.
READING THE DELIVERY NOTE IS EASY. RECONCILING IT IS NOT.
Any OCR engine can pull text off a page. The real bottleneck in goods receiving is deciding which purchase order line each delivered row belongs to — when the supplier writes its own codes, its own descriptions and its own units of measure.
As printed on the delivery note
As your ERP needs it
Supplier codes
Every supplier ships with its own part numbers. RIV4 keeps a cross-reference per supplier and transcodes each line automatically — including the codes it learned from the last delivery you confirmed.
Mismatched units
Boxes, pallets, metres, kilos. RIV4 converts the delivered quantity into the unit your purchase order uses, so the line closes instead of opening an exception.
Scored, not guessed
When two catalogue items are plausible, RIV4 does not pick one at random. It surfaces the alternatives with a confidence score and remembers the operator's choice for next time.
The system becomes more accurate with every delivery it processes, supplier by supplier.
WRITES INTO YOUR EXISTING SYSTEM
RIV4 is not an ERP or a WMS and does not replace one. It sits in front of yours and posts clean, validated goods receipts through native APIs, connectors or middleware — with the same integration model already running on SAP, Microsoft Dynamics 365 Business Central, Zucchetti and TeamSystem environments.
…and any ERP, WMS or management system exposing an API or a supported integration layer.
INDUSTRIES SERVED
Trade & Retail
Distributors, wholesalers and resellers who receive goods daily from dozens of different suppliers with heterogeneous Delivery Note layouts.
FMCG & Food
Supermarkets and large-scale retail chains with centralised warehouses and high volumes of daily goods receipt.
Industry & Manufacturing
Industrial companies receiving raw materials and semi-finished goods from multiple suppliers with traceability and purchase order matching requirements.
Transport & Logistics
Logistics operators, 3PLs and distribution centres managing inbound and outbound flows for multiple clients on WMS platforms.
Technical Distribution
Machine tool and industrial parts resellers managing complex catalogues and inconsistent supplier coding.
Pharma & Healthcare
Pharmaceutical distributors and medical facilities requiring batch traceability and regulatory precision.
WHAT CHANGES IN GOODS RECEIVING
Delivery note automation produces results that are visible from the first week of operation and measurable against your own baseline.
-70% time
Receiving stops being a bottleneck
The warehouse checks the goods instead of retyping them. The same team absorbs seasonal peaks without temporary hires.
Up to 100% accuracy
Discrepancies surfaced on arrival
A short delivery or a mismatched item is flagged while the truck is still on site, not weeks later when the supplier invoice fails to reconcile.
Real-time
Stock available the moment it lands
Goods receipts are posted on arrival, not in batches. Purchasing, production and sales see real availability instead of yesterday's.
COMPANIES ALREADY AUTOMATING GOODS RECEIVING
Different industries, different ERPs, the same problem solved: delivery notes that post themselves.
"By automating delivery notes we cut over 70% of the time and cost in the goods receiving phase."
- Volume
- 700,000 docs/year
- Format
- Scanned paper
- ERP
- SAP
"With RIV4 our stock levels are always aligned, with no manual reconciliation at the end of the day."
- Volume
- 60,000 docs/year
- Format
- Scanned paper
- ERP
- Mistral
"Goods receiving is now fully automated, saving us dozens of hours every week."
- Volume
- 60,000 docs/year
- Format
- Scanned paper
- ERP
- AS400
STOP MANUALLY ENTERING DELIVERY NOTES
Book a demoFAQ
Everything you need to know about delivery note automation
Common questions about delivery note automation and AI-driven goods receipt processing with RIV4.
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Delivery note automation uses AI to read a delivery note — paper, PDF or scan — and turn it into structured data that updates your ERP or WMS automatically. Instead of a warehouse operator opening the system and retyping supplier, items and quantities, RIV4 extracts every field, matches it against the open purchase order and posts the goods receipt without manual data entry.
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RIV4 does not rely on a fixed template per supplier. It uses document understanding models trained to recognise the meaning of a field — document number, shipper, item description, quantity — regardless of where it sits on the page or how the layout is structured. This means a new supplier's delivery note works from day one, with no template to configure and no training set to prepare.
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Yes. Once a delivery note is read, RIV4 checks each line against your open purchase orders in real time, matching by item, quantity and, where needed, supplier code. If everything lines up, the goods receipt is posted automatically. If a line is short, over-delivered or doesn't match any open order, it is flagged for a quick human check instead of being posted blind.
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RIV4 recognises when a single delivery note carries lines from several purchase orders and splits them accordingly, generating a separate goods receipt for each order where required by your ERP. The operator does not need to process the same note multiple times or manually separate the lines — the split happens automatically, based on the order references on the document.
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RIV4 keeps a cross-reference per supplier and transcodes their part numbers into your internal item codes automatically. When a supplier ships with only a description and no code, it matches on meaning against your live item master — not on string similarity — and learns from every delivery you confirm, so recurring items are recognised instantly on future notes.
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Yes. RIV4 is built to handle handwritten quantities, driver annotations and stamped corrections, not just printed text — which is common on delivery notes signed at the gate. Low-confidence handwriting is surfaced to the operator for a quick check rather than posted automatically, so accuracy is never traded for speed.
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No. RIV4 is not an ERP or a WMS and does not replace either. It sits in front of the system you already use and feeds it clean, validated goods receipts through native APIs, connectors or middleware — the same integration model already running on SAP, Microsoft Dynamics 365 Business Central, Zucchetti, TeamSystem and other management systems.
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Because RIV4 does not require a training set or a per-supplier template, most teams go live within a few weeks — the main variable is connecting to your ERP or WMS, not teaching the system to read documents. Early volumes are typically monitored closely before the flow runs fully unattended.
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RIV4 never guesses silently. When a match is ambiguous — two plausible items, an unreadable quantity, a code it hasn't seen before — the line is held back and shown to an operator with the possible alternatives and a confidence score. The operator's choice is recorded, so the same case is resolved automatically the next time it comes up.